How much time are you spending on admin?
Answer 7 questions about how you run your week. You get a grade, an estimate of weekly hours on manual tasks, what that time is worth at your own income, and a weekly time-block plan to copy. The hour estimates are editable.
How do you schedule showings?
Think about the back-and-forth with buyers, sellers and listing agents.
What this audit checks, and how to fix each one
Seven jobs that eat an agent's week. For each one you say how it runs today, and the audit counts the hours that are still manual. Here is every question, the starting estimate of its weekly hours when done by hand, and what to do about it.
How do you schedule showings?
Operations · starting estimate 3 hours a week when done by hand
Automate showing scheduling. Use a booking link plus automatic confirmations and reminders to buyers and listing agents. Keep a rule for travel buffers so back-to-back showings stay realistic.
Removes most of the scheduling messages from your day.
How do you send listing updates to your buyers?
Marketing · starting estimate 1.5 hours a week when done by hand
Set up matched listing alerts. Create saved searches in your CRM or IDX for each active buyer so they get matching listings automatically, with a short personal note from you on the best ones.
Keeps buyers engaged without a weekly manual task.
How do you prepare CMAs and market reports?
Operations · starting estimate 2 hours a week when done by hand
Template and semi-automate CMAs. Use your MLS or CMA tool's saved templates and report automation so comps and charts populate for you; spend your time adjusting and explaining the numbers.
Frees time per listing appointment and keeps the format consistent.
How do you collect and organise transaction documents?
Operations · starting estimate 3 hours a week when done by hand
Use a document checklist with reminders. Create a standard document checklist per deal type with owners and due dates, and send automatic reminders to the parties who owe documents.
Cuts the chasing and the risk of a missing document at closing.
How do you stay in touch with your sphere of influence?
Relationships · starting estimate 1 hours a week when done by hand
Automate a light sphere touch plan. Schedule a home-anniversary note, a quarterly market update and a yearly check-in for past clients, sent automatically from your CRM.
Keeps you top of mind for referrals. The Client Retention Calculator estimates the value.
How do you handle new leads from your website or portals?
Lead Capture · starting estimate 2 hours a week when done by hand
Instant reply and qualification for new leads. Auto-send a text and email the moment a lead arrives, ask two qualifying questions (timeline and budget), and alert yourself only when a lead looks ready.
Faster replies and less time sifting low-intent leads. The Lead Response Grader goes deeper.
How do you request reviews after closing?
Reputation · starting estimate 0.5 hours a week when done by hand
Automate the review request. Send a text with your direct Google and Zillow review links a few days after closing, with one automatic reminder.
Small time saving, but it compounds into a stronger profile.
How the math works
The calculation
- Each task has a weekly hours estimate for doing it fully by hand. These start as guesses and you can change every one.
- Your answer sets how much of that is left: not in place counts in full, partly in place counts at the share you set (half to start with), and in place counts as zero.
- Manual hours a week is the sum across the seven tasks. Hours a year is that times your working weeks.
- An hour's value is your yearly gross commission income divided by your hours worked in a year (hours a week times working weeks). The value of the time is hours a year times that hourly value.
- Share of your week is manual hours divided by the hours you work. If it is above 100%, the estimates disagree with each other and the audit says so.
- The weekly plan splits each task's remaining hours across the days it runs, with the share you aim to win back taken off, and turns the won-back hours into two protected selling blocks.
One thing the table shows: working weeks does not change the dollar value. More weeks means more hours a year but a lower hourly value, and the two cancel. It only changes how the same dollars split between hours and rate.
Worked example at the starting numbers
The Full-time solo agent profile with all seven tasks answered not in place: $60,000 of GCI, a 45-hour week and 48 working weeks. These are starting guesses.
| Manual hours a week | 3 + 1.5 + 2 + 3 + 1 + 2 + 0.5 = 13 |
|---|---|
| Manual hours a year | 13 × 48 = 624 |
| Value of one hour | $60,000 ÷ (45 × 48) = $27.78 |
| Value of that time a year | 624 × $27.78 = $17,333 |
| Share of your week | 13 ÷ 45 = 28.9% |
| A task answered partly in placeinstead of the full estimate | CMAs and market reports: 2 × 50% = 1 hours |
| Selling time won back at the goal | 13 × 40% = 5.2 hours a week |
What moves the result
| Input | Input 20% lower | Starting numbers | Input 20% higher |
|---|---|---|---|
| Your yearly income (GCI) | $13,867 | $17,333 | $20,800 |
| Hours you work a week | $21,667 | $17,333 | $14,444 |
| Working weeks a year | $17,333 | $17,333 | $17,333 |
| Hours on the seven tasks, all together | $13,867 | $17,333 | $20,800 |
What published research says
Checked on October 3, 2026. Shown for context. It is never used to fill in your income.
The published median income. The National Association of REALTORS® reports a median gross income of $59,200 for its members in 2025, up from $58,100 in 2024, and says the typical agent reported nine transaction sides in 2025.
What it does not show: It is one median across members, not a target, and it says nothing about the hours they work, so it cannot give an hourly value. Gross income is before brokerage splits and expenses. Use your own income and hours.
Questions people ask
How is an hour of my time valued?
As your average gross income per hour worked: your yearly GCI divided by the hours you work in a year. It is an average, not what the next hour of selling would earn, and a new agent with a low GCI gets a low value even if an hour of prospecting is worth more to them. Change the income and hours and the value follows.
Where do the hours for each task come from?
They are starting guesses for the hours a week a task takes when done fully by hand, not measured data. The best way to replace them is to log your time for one normal week, then type what you find into the assumptions.
Will I really win all of that time back?
No. The estimate is an upper bound, because you will not automate every minute of these tasks, and the time only has value if you spend it selling. The win-back share sets how much of it your weekly plan treats as recovered, and it starts at a modest figure for that reason.
Why does the audit say my hours add up to more than my week?
Because the hours per task and the hours you work do not agree. Either some task estimates are too high or the hours you work are too low. Fix whichever is wrong in the assumptions, because the value of the time is calculated from both.
Does a partly automated task really count as half?
Only at the starting setting. It is a guess, and it is the third assumption in the panel. Set it to the share of the work that is still manual in your case.
Are the starting profiles typical?
No. They are made-up examples with different hours and incomes so you are not starting from a blank form. None of them is a benchmark for any group of agents.
Methodology last reviewed: October 3, 2026 · OMII AI
How the score works
There are 7 questions. Each answer is worth 0 points (not in place), 1 point (partly in place) or 2 points (in place), so the most you can score is 14 points. Every question counts the same, and the grade depends only on your total.
| Grade | Total points | What we call it |
|---|---|---|
| A | 12 to 14 points | Time maximiser |
| B | 10 to 11 points | Mostly efficient |
| C | 7 to 9 points | Heavy on admin |
| D | 5 to 6 points | Working harder than needed |
| F | 0 to 4 points | Almost all manual |
The grade lines sit at 85, 70, 50 and 30 percent of the available points, rounded up to whole points.
Areas
Your result also shows points for each area, so you can see where the gaps are concentrated: Operations (6 points), Marketing (2 points), Relationships (2 points), Lead Capture (2 points) and Reputation (2 points).
How the action list is ordered
Every question you scored below 2 becomes an item in your action list. Items you scored 0 come before items you scored 1, and items with the same score follow the order of the questions. The list is not weighted by how much each fix is worth in your business, because the quiz does not know that.
What this does not do
It is a self-assessment: it reflects how you described your setup, not an outside measurement, and it does not compare you with other businesses.
Your answers and your privacy
Nothing you answer is sent to OMII AI unless you submit the optional form under your result. Your answers are also kept in the web address of the page, so you can save or share the result. That address holds the answer numbers and nothing that identifies you, but the analytics tools on this site (Google Analytics and Microsoft Clarity) can see page addresses, so they can see those numbers too.
OMII AI
What this audit checks, and how to fix each one
These 7 questions are the whole audit. Under each one is the answer that earns each score and the fix that goes into your action list if you score below 2.
Operations
1. How do you schedule showings?
Think about the back-and-forth with buyers, sellers and listing agents.
- 0 pointsManual phone tag and texting back and forth
- 1 pointA calendar link where buyers pick a time
- 2 pointsBooking and confirmations are handled automatically
If it is not fully in place: Automate showing scheduling. Use a booking link plus automatic confirmations and reminders to buyers and listing agents. Keep a rule for travel buffers so back-to-back showings stay realistic.
Removes most of the scheduling messages from your day.
Marketing
2. How do you send listing updates to your buyers?
When new listings match a buyer's criteria.
- 0 pointsI email or text them by hand when I remember
- 1 pointA template blast to my whole list
- 2 pointsSaved-search alerts matched to each buyer
If it is not fully in place: Set up matched listing alerts. Create saved searches in your CRM or IDX for each active buyer so they get matching listings automatically, with a short personal note from you on the best ones.
Keeps buyers engaged without a weekly manual task.
Operations
3. How do you prepare CMAs and market reports?
For listing presentations, buyer consults and annual client check-ins.
- 0 pointsFrom scratch each time, pulling comps by hand
- 1 pointTemplates for presentation, but I do the research
- 2 pointsGenerated from live data, and I review and send
If it is not fully in place: Template and semi-automate CMAs. Use your MLS or CMA tool's saved templates and report automation so comps and charts populate for you; spend your time adjusting and explaining the numbers.
Frees time per listing appointment and keeps the format consistent.
Operations
4. How do you collect and organise transaction documents?
Disclosures, inspections, loan documents and title, from contract to close.
- 0 pointsI hunt through emails and texts for each document
- 1 pointA shared folder, managed manually
- 2 pointsA checklist that tracks, requests and files documents for me
If it is not fully in place: Use a document checklist with reminders. Create a standard document checklist per deal type with owners and due dates, and send automatic reminders to the parties who owe documents.
Cuts the chasing and the risk of a missing document at closing.
Relationships
5. How do you stay in touch with your sphere of influence?
Past clients, friends and neighbours who could refer you.
- 0 pointsWhen I remember, which is not often
- 1 pointAn occasional newsletter or holiday card
- 2 pointsAutomated touches: market updates, home anniversaries and check-ins
If it is not fully in place: Automate a light sphere touch plan. Schedule a home-anniversary note, a quarterly market update and a yearly check-in for past clients, sent automatically from your CRM.
Keeps you top of mind for referrals. The Client Retention Calculator estimates the value.
Lead Capture
6. How do you handle new leads from your website or portals?
Someone fills in a form or clicks 'contact agent'.
- 0 pointsI check manually and reply when I can
- 1 pointI get an email alert and try to call within an hour
- 2 pointsAn instant automatic reply, with qualification, within minutes
If it is not fully in place: Instant reply and qualification for new leads. Auto-send a text and email the moment a lead arrives, ask two qualifying questions (timeline and budget), and alert yourself only when a lead looks ready.
Faster replies and less time sifting low-intent leads. The Lead Response Grader goes deeper.
Reputation
7. How do you request reviews after closing?
Google, Zillow and Realtor.com reviews.
- 0 pointsI sometimes ask if I remember
- 1 pointI text or email a request by hand
- 2 pointsAn automated text and email with direct review links
If it is not fully in place: Automate the review request. Send a text with your direct Google and Zillow review links a few days after closing, with one automatic reminder.
Small time saving, but it compounds into a stronger profile.